Release Notes for January 2021

Posted by Whole Child Integrated Data on 2/3/2021

Additional User Roles Available in oneAccess\CoS

Community of School Administrators (CoSAs) may now review and approve access requests for: 

  • CoS Administrator, with access to administrator data for the schools in a particular CoS and the capability to impersonate a principal within the CoS 
  • CoS Staff, with access to non-administrator data for the schools in the applicable CoS 
  • For details, see the job aid Request Access to Whole Child Integrated Data available on this website Quick Links > Professional Development Resources > User Guides & Information; this job aid will also be updated in the Help Guides section of oneAccess 

 

AP User Role Available to Additional Staff via oneAccess  

  • Principals may provide designees with AP user role access by approving such requests in oneAccess. The requirement for the school site employee to be assigned to an administrator job classification was removed.  Note that the AP user role does not include access to HR staff information.   

 

Application Links for Principal and Other Workbenches  

  • The At a Glance page for the principals, assistant principals, and Community of School now includes an Applications widget that contains links to commonly used applications such as MiSiS, Focus, Parent Portal, eLibrary, and MyPGSIf the widget does not appear on screen, the user can click the Page Configuration icon at the bottom of the page and select it. 
  • Application links on the Toolbox/landing page for the Teacher and Student Support workbenches now include Clever. 

 

Principal Workbench / Student Search / Student/Parent PIN & Roster  

  • Users with the Principal or Assistant Principal user role can now access Parent Portal PIN information and student email addresses and PINs by following these steps: 
  • On the main navigation page, under Whole Child (WCHD), select Student Search (SSH). 
  • Note: on this page one may view the Parent Portal PIN information for an individual student by clicking on the arrow to the left of the Student ID. 
  • To view the information for all students at the school, click the Student / Parent PIN Roster button in the upper right corner of the screen.   

 An Excel file of the Student / Parent PIN Roster for the campus downloads, containing Parent Portal PINs as well as student email addresses and PINs.  If a parent has registered on the Parent Portal, the corresponding email address also displays. The roster may be sorted and/or filtered, including by grade level and homeroom teacher; and any column may be used to search for an individual student.  

Student Support Workbench / Student Search / Student Email and PIN  

  • On the Student Search page, a complete roster of student email addresses and PINs for the entire school is now available for Academic, PSA, and PSW Counselors.  Some parent contact information is also included, such as email address if the parent is registered on the Parent Portal. 
  • This new roster is accessed by following these steps: 
  • Select Student Search (SSH) from the main navigation page. 
  • Note: on this page one may view parent information for an individual student by clicking on the arrow to the left of the Student ID. 
  • Click the Student / Parent PIN Roster button in the upper right corner of the screen.   

 

An Excel file of the Student / Parent PIN Roster for the campus downloads, containing student email addresses and PINs.  If a parent has registered on the Parent Portal, the corresponding email address also displays. The roster may be sorted and/or filtered, including by grade level and homeroom teacher; and any column may be used to search for an individual student.  

Teacher Toolbox / Student Search / Student Email and PIN  

  • On the Student Search page, a complete roster of email addresses and PINs for students from all course sections assigned to a teacher is now available.  Some parent contact information is also included, such as email address if the parent has registered on the Parent Portal.  
  • This new roster is accessed by following these steps:  
  • Select Student Search (SSH) from the main navigation page. 
  • Note: on this page one may view parent information for an individual student by clicking on the arrow to the left of the Student ID. 
  • Click the Student / Parent PIN Roster button in the upper right corner of the screen.    

 

An Excel file of the Student / Parent PIN Roster for students from all course sections /periods downloads, containing student email addresses and PIN.  If a parent has registered on the Parent Portal, the corresponding email address also displays. The roster may be sorted and/or filtered, including by student last name and first name; and any column may be used to search for an individual student. 

  • The new feature described above is in addition to the pre-existing Student Email Account Roster popup feature available for each course section on the Course Schedule page.  This is still available with the following feature addition:  When one opens the popup, clicking on the Student / Parent PIN Roster button in the upper right corner downloads the roster with three additional columns:  Parent First Name, Parent Last Name, and Parent Email, which is populated if the parent has registered on the Parent Portal.