•  CESB


    Hiring Manager Resources-School Based

     

    At a school site there are some Classified positions for which the school recruits and hires new employees directly.  The school typically hires individuals directly from the community and the school arranges for new hire processing.  
     

    All other Classified positions are hired from an employment eligibility list.  For these positions, the school site works with the Personnel Commission’s Classified Employment Services Branch (CESB) to receive names and contact information of eligible candidates; with these candidates,  CESB arranges for new hire processing once a candidate is identified to fill the position.

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    I want to fill a position for which my school recruits directly

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    CRITICAL INFORMATION



    • The school sets up the processing appointment.
    • There are specific documents that a newly hired employee must bring to their on-boarding (processing) appointment.
    • There are additional requirements necessary to on-board new hires for the following departments/positions:   Instructional Assistants; Positions within the Early Education Division; Campus Aides.
    • There are certain job classifications in which new employees are hired in a temporary or restricted status.
    RESOURCES



    I want to fill a position which requires that I hire from an employment list

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    CRITICAL INFORMATION

    • There are certain job classifications for which school sites can recruit directly. If the job classification is not on this list, the school will need to contact the Classified Employment Services Branch to receive names of candidates who are eligible to fill the vacancy.
    • There are additional requirements necessary to on-board new hires for the following departments/positions:  Bus Drivers; Positions within the Early Education Division; Food Service Workers.
    RESOURCES



    I want to fill my temporary vacancy

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    CRITICAL INFORMATION

    • A temporary assignment may be made into a position for several different reasons; they can be made to fill behind someone on a leave of absence, including someone who is temporarily being placed in a higher position (leave to higher). A temporary assignment can also be made into a position that is specifically created for a short/defined amount of time (no more than 6 months). Typically, temporary assignments are made from an existing employment eligibility list; however, if there is not an appropriate list, your Assignment Technician can assist you in identifying someone to fill your vacancy.


    My employee is on a Leave of Absence (A leave for over 20 days)

    • If you need to fill a position behind someone who is on a leave of absence, the Principal or School Administrative Assistant (SAA) at a site should contact their CESB Assignment Technician to determine the status of an eligibility list for the position from which an employee has taken a leave of absence.  The Assignment Technician will send the list of names of candidates who are eligible and interested in the position.
       
    • Once someone has been selected from the list, the Assignment Technician will make the official offer.  If the individual chosen is already an employee, a two week notice will be given to the “releasing” school or office.
        
    • If the individual chosen is not currently a District employee, she or he will need to attend a new hire processing appointment and will be ready to start work once his or her fingerprints clear.
       
    • If there is no one on the list that can fill the upcoming temporary vacancy, the Principal or SAA should contact the Assignment Technician who can help determine other options for filling the vacancy.
     

    My employee is being offered a temporary position in a higher job classification (Leave to Higher).

    • If you need to fill a position behind someone who is on a leave of absence, the Principal or School Administrative Assistant (SAA) at a site should contact their CESB Assignment Technician to determine the status of an eligibility list for the position from which an employee has taken a leave of absence.  The Assignment Technician will send the list of names of candidates who are eligible and interested in the position.
       
    • Once someone has been selected from the list, the Assignment Technician will make the official offer.  If the individual chosen is already an employee, a two week notice will be given to the “releasing” school or office.
        
    • If the individual chosen is not currently a District employee, she or he will need to attend a new hire processing appointment and will be ready to start work once his or her fingerprints clear.
       
    • If there is no one on the list that can fill the upcoming temporary vacancy, the Principal or SAA should contact the Assignment Technician who can help determine other options for filling the vacancy. 
    • Once the position in the higher job classification is filled, either (1) the person who went on leave to higher will return to your site or (2) the person will be hired on a permanent basis and your position will need to be filled permanently. The CESB Assignment Tech will provide you with the appropriate employment list and can guide you in filling the position on a permanent basis.
     

    A new temporary position has been established at my site for a short amount of time (Relief Position).

    • In order to establish a temporary/relief position, you should contact your Fiscal Specialist who can take the necessary steps to create and open the position.  Once a position control number has been established the Principal or School Administrative Assistant (SAA) at a site should contact their CESB Assignment Technician to determine the status of an eligibility list for the position. The Assignment Technician will send the list of names of candidates who are eligible and interested in the position.
        
    • Once someone has been selected from the list, the Assignment Technician will make the official offer.  If the individual chosen is already an employee, a two week notice will be given to the “releasing” school or office.
        
    • If the individual chosen is not currently a District employee, she or he will need to attend a new hire processing appointment and will be ready to start work once his or her fingerprints clear.
        
    • If there is no one on the list that can fill the upcoming temporary vacancy, the Principal or SAA should contact the Assignment Technician who can help determine other options for filling the vacancy.

    • Please note that incumbents in relief positions are not entitled to benefits and do not accumulate seniority unless they already are a current, permanent employee.
     
    RESOURCES



    My employee is absent and I need a sub

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    CRITICAL INFORMATION

     

    •  A substitute is an employee who is temporarily occupying a position during the absence of the regular incumbent. 

     

    • Substitutes are provided depending on several factors established for budgetary or operational reasons.  For example, schools with two or less clerical employees are eligible for a substitute on the first day of absence of a regular employee at the school. Schools with more than two clerical staff may request a substitute after six days of absence.
    • Substitutes cannot be used if a regular employee is on vacation with the exception of specific Early Education and Special Education classifications. 
    •  In order to create a request to fill a sub assignment, you must be registered in the Automated Substitute System (Smart Find Express or SFE).
    • An employee who is aware that she or he may be missing work, may have entered a request to fill his or her sub assignment, meaning that you should check first to see if a request has been made, before making the request yourself. 
     
    RESOURCES



    • General Call In Number for Smart Find Express  (866) 477-3233

    • SFE Help Desk for all classifications(213) 241-7808 OR (213) 241-3362