MiSiS Announcements:

Training

The MiSiS School Front End (Office Procedures) and Term Rollover training is currently available for registration in MyPLN, Search Keyword = TrainITD

 Immunization 

Due to a bug, the immunization screen is displaying a pink bar on the top of the screen. If there is not a message in the box regarding MiSiS not being able to connect with Welligent, the screen is working, and immunizations may be entered. 

The following items have been updated/fixed in MiSiS: 

 Enrollment

• The bug impacting PK and TE enrollment has been fixed.  Schools are now able to enroll students previously enrolled in Special Education Infant and Preschool locations.
• The following screens have  been updated for Section 508 compliance:

o   Parent/Guardian

o   Contact Information

o   Identifying Information

o   Transfer

o   Records Request

o   Summer School

o   No Show

Attendance

• The Saturday Makeup School – Enter Recovery Date job aid is now available.

• The following screens have a new design for compliance with Section 508:

o    Student -> Attendance -> Update Attendance

o    Student -> Profile -> Contact Log

 Athletics

• The Athletics Screen now displays the Nurse's Office Visit History dates as mm/dd/yy.

 English Learner

• The EL Progress Profile report will display students’ Master Plan Program information. 

The Reclassification Letter will display accurate data for reclassified students.

 GATE  

• Teachers may now enter GATE Referral Checklist.   
• GATE Psychologists may now enter test scores with decimal points. 
• GATE Referral and GATE Checklist print function is now working correctly. 

 Grades

• The Elementary Schools CCS Report Card will now display the new ELPAC Summative test performance levels for students, when applicable.
• The Secondary Schools Cumulative Grade Labels Report will now display the correct name of the school where Summer Session courses were completed.
• Fixes were made to reported students’ grades data.

 Schoology

• The Learning Management System (LMS), Schoology, now displays a student’s “preferred” first name entered in MiSiS.

 Transcripts

• The Generate the Academic Decathlon Transcripts Report job aid is now available.

MiSiS Announcements:

Release Notes

Starting with the next release, release notes will no longer be sent via email.  The release notes will continue to be posted on the MiSiS website (http://achieve.lausd.net/misis) under the What’s New section.  The next releases are planned for October 30^th, November 27^th, and December 18^th.

Parent Portal Four-Digit Personal Identification Number (PIN)

In an effort to improve security and simplify the process of linking a student to a parent’s Parent Portal account, the Information Technology Division (ITD) and the Office of Parent and Community Services (PCS) have created a four-digit Personal Identification Number (PIN).  The four-digit PIN will replace the student’s first and last name during the linking process.  Parents will continue to use the child’s LAUSD student identification number and birth date to enroll in the Parent Portal.  The requirement for a four-digit PIN was implemented on Monday, October 1, 2018.  A letter was sent to the assigned legal guardian identified in MiSiS the week of October 1, 2018 with the child’s four-digit PIN via US mail.  The school’s address will be used as the return address.  Since the letters contain the PIN code, any returned letters must be given directly to the legal guardian.  Click on the following link to view a draft of the letter: http://bit.ly/ParentPortalPINSampleLetter

 Please note the following:

• A parent’s PIN code is available to the schools in the MiSiS Focus Dashboard and Reporting System and the Parent Portal Employee Login.  This PIN code should only be provided to the assigned legal guardian identified in MiSiS.
• Parents who previously linked their students to the Parent Portal must use the PIN to verify their accounts.  They will have 30 days from October 1, 2018 to verify their account before ITD disables features from their accounts.
• The PIN is a one-time use only.  If a PIN reset is required, a principal or designee must use the Parent Portal Employee Login screen to reset the PIN.

New Job Aid section for Parent Portal

Documentation to support the implementation of the PIN are available at https://achieve.lausd.net/Page/10471

Procedures for Student Photos

As schools are starting to hold their Picture Day, Principals are encouraged to visit the LAUSD Photo Portal (https://photoportal.lausd.net) to manage their student photos.  Student photos that are uploaded to the Portal by the school or the authorized photo vendor will appear in MiSiS within 24-48 hours.  Several job aids are available, as well as a checklist, to help schools manage their photos.  Please visit https://achieve.lausd.net/Page/11923 to view the checklist and student photo job aids.

The following items have been updated/fixed in MiSiS: 

Enrollment

• The Elementary Cum Record Label report has been changed to Student Cumulative Record Label.  The report may be run for elementary and secondary schools.
• The Withdrawal History Screen now includes the explanation of Withdrawal Codes and Reasons.
• The Enrollment Screen – Schools are now able to select Entry Code = PreK/TE when editing a PK or TE enrollment record.
• The following screens have been updated for Section 508 compliance:

o   Address History

o   Other Family Members

o   Military Family Members

o   Attendance Category

o   Enrollment History

o   Withdrawal History

• The School Experience Screen – Dates entered by schools for US Start Date and California Start Date will now display correctly.  The ODA CALPADS user role may now edit this screen.

 Attendance

• The Attendance Totals Report now displays the correct Teacher and classroom numbers.
• The Attendance At-A-Glance screen no longer includes tardies and “left early” for school bus reason codes.
• The following screens have a new design for compliance with Section 508:

o   Support > Support > Referrals

o   Student -> Letters -> Attendance Notifications

o   Attendance -> Attendance At-A-Glance

o   Student -> Attendance -> Uncleared Absences

 GATE

• The GATE Search Results in Excel format will now include Poverty Status and IEP Status.
• The Recommended and Not Recommended radio buttons on the GATE Referral Screen are now editable if the Parent Consent field = No.
• The Link to student grades on the GATE Referral Screen now connects to CCS grades for elementary students.

 Grades

• The ‘Manage Grades by Class – CCS’ link has been removed from the Admin menu.  Elementary School teachers and Office staff can now access the CCS grades screen when selecting ‘Manage Grade by Class’ link under the Admin menu.
• The ‘Grade CCS’ link has been removed from the Academics tab of the student profile screen.  Elementary School teachers and Office staff can now access the CCS grades screen when selecting the ‘Grades’ link from the Academics tab of the student profile screen.
• The Honor Roll Report now filters for the correct Group selected in the selection parameters.
• The Secondary Schools Cumulative Labels Report will now display the classes for withdrawn students, if grades were submitted for them.
• Issues with some students’ data were corrected which caused some teachers to receive errors when submitting grades.
• The ‘Manage Grades by Class’ screen has been updated with the following features:

1. When a Secondary School teacher is selected, the ‘Course-Section’ field in not applicable. The field is greyed out and user must click on ‘Search’ in order to display the teacher’s scheduled courses.
2. Elementary School teachers can now toggle to view courses from previous school years directly from the Class screen.
3. District users can now select any school in the district from the School drop down. The Local District parameter has been removed.

 Health Screening

• The CHDP Result field has been removed from the CHDP section of the Health Screening screen.  Schools may now enter a CHDP Date for students up to 18 months before the student will enter 1st grade.

 Homeless Students

• A homeless record has been created for every currently enrolled student who had an active Homeless record on the last day of school, in the 2017-18 school year.  Schools may run the Homeless Student Roster for a list of students experiencing homelessness.  As a reminder, schools must have a current Student Residency Questionnaire on file or verified by the Homeless Education Program.

 Student Support

• Operations Coordinators can now enter suspension appeals in the Suspension Screen.
• The Support > Support > Referrals screen has a new design for compliance with Section 508.

 Student Testing

• A new PFT screen is available to enter physical fitness testing data for students in grades 4-12.  Students in grades 5, 7, and 9 will be tested during the testing window per the timeline established by the Student Testing Branch.  To access the screen, teachers must apply for the “PE Teacher” role through oneAccess.  A job aid has been created and made available at https://achieve.lausd.net/Page/7019.

 Transcripts

• The Transcript Records that have been entered directly into the Transcript Details Screen can now be completely edited.