• TRAVEL AND CONFERENCE

     

    COVID-19 Updates

    The District Travel Freeze will continue for the 22-23 school year. During this freeze a COVID 19 District Travel Freeze Exception Request Form is required for any District Employee Travel/Conference Attendance and will require approval from the Office of the Deputy Superintendent. The completed Freeze Form is required in addition to the standard 10.12.1 process forms and approvals. Submit all 10.12.1 forms, the Transmittal Form and the Travel Freeze form to the Procurement Travel Desk. The Travel Desk will forward all travel requests to the Office of the Deputy Superintendent for approval. One Freeze form may be used for multiple travelers attending the same conference, however individual 10.12.1 Forms will still be required for each traveler.  

    Click here for a guide on the Travel Freeze process for schools.

    Click here for the email sent to Central Office Site Travel Specialists outlining the Freeze process for Central Offices.

    The current freeze on Travel and Conference Attendance does not include virtual conferences, webinars, or online training. The 10.12 .1 Conference Attendance Form is not needed for virtual conferences, webinars, or online training.

    The P-Card may be used to pay for these on-line registration fees.  If the cost is over the P-Card limit, please submit a Credit Card Exception Form to the P-Card Representative for your Local District.

    Note: If the virtual conference attendee self-pays the on-line registration fees, a 10.12.1 Form will be required to process the reimbursement request.

     

    Travel and Conference is responsible for assisting schools and offices in processing conference attendance and travel requests in accordance with District policies and procedures. Click here for a copy of the School Employee Conference Attendance Approval Process.
     

    FILLABLE TRAVEL REQUEST FORM and REQUEST FOR REIMBURSEMENT FORM!  

    Please note the 10.12.1 Form has been separated into:

    Fillable 10.12.1 CONFERENCE ATTENDANCE REQUEST  (use before the trip to obtain approval)

    and

    CONFERENCE TRAVEL EXPENSE CLAIM FORM

    (use after the trip to request reimbursement)

     *Important! After downloading you must save a copy of the forms with a new file name to your computer before attempting to complete the form.
     

    Remember, all Out-of-state travel requests will require the approval of the Office of the Superintendent. Include the Transmittal form for all Out-Of-State travel requests. 

     

    COVID-19 Travel Freeze Exception Request Form  Due to COVID-19 Travel Freeze, this is currently required for all Travel/Conference Attendance Requests and must be submitted for approval to the Office of the Deputy Superintendent.

      

    Click here for a helpful "Travel Checklist".

     
    NEW! Timekeepers you can now access the Approved Travel Request Notifications. Click on the links below for step by step instructions. 
     
     
    For assistance contact the Travel Desk Representative for your area listed below or email the Travel Desk at procurement.traveldesk@lausd.net
     
    Please note the P-Card Unit and Travel Desk are no longer combined. See below for Travel Desk assignments:
     
     
     
    Dee Washington - LD West, LD South and LD East 
    Conference Attendance and Travel 
    Email: Dretha.Washington@lausd.net
    Phone: (562) 654-9060
     
     
     
    Ikumi Nakamura - LD Central, LD Northeast, LD Northwest and Central Offices  
    Conference Attendance and Travel 
    Email: Ikumi.Nakamura@lausd.net
    Phone: (562) 654-9393
     
    Travel Desk Main Line (562)654-9058 
    Email: procurement.traveldesk@lausd.net
     
    Helpful Information: Travel and Conference Standard Rates 
     

    Item

    Rate

    Full Day Per Diem

    $49 per day

    Half Day Per Diem

    $24.50 per day

    Mileage

    $0.585 per mile

    Substitute

    $371.21 per day
     
     

     Please note:   The mileage and substitute rate changes yearly.  Please check this page periodically for updates.