State Reporting Services Branch
ODA W3 Navigation Menu

Contact

CALPADS Required Fields

  • CALPADS Required Fields

    Below is the list of CALPADS required data elements for each student enrolled at any time during the school year.

    Data Item Required?
    SSID Downloaded Centrally
    Local Student ID (District ID) Downloaded Centrally
    Student Legal First Name Yes
    Student Legal Middle Name Yes, if on official verification document
    Student Legal Last Name Yes
    Student Legal Name Suffix Code Yes, if on official verification document
    Student Alias First Name Yes, if name change is official and confirmed with official document
    Student Alias Middle Name Yes, if name change is official and confirmed with official documentation
    Student Alias Last Name Yes, if name change is official and confirmed with official documentation
    Student Birth Date Yes
    Student Gender Code Yes
    Student Birth City No, but preferred
    Student Birth State Province Code No, but preferred
    Student Birth Country Code Yes
    Enrollment Start Date (Entry Date) Yes
    Grade Level Code Yes
    Leave Date Yes, if student exited (use last day of in-seat attendance)
    Leave Code and Leave Reason Code Yes, if student exited
    Expected Receiver School of Attendance Yes, if options, non-public schools
    Student Met all UC CSU Requirements Indicator Yes, if a graduate (as indicated on transcript)
    Student School Transfer Code Yes, for inter-district permit
    District of Geographic Residence Code Yes, for inter-district permit
    Student Hispanic Ethnicity Indicator Yes
    Student Race 1 Code Yes
    Student Race 2 Code Yes, if multiracial
    Residential Address Line 1 No, but preferred
    Residential Address City Name No, but preferred
    Residential Address State Province Code No, but preferred
    Residential Address Zip Code No, but preferred
    Student Initial US School Enrollment Date K-12 Yes (Required for non-US born and English Learners, applicable for K-12 Grades)
    Parent Guardian Highest Education Level Code Yes, if not available, will report as ""Declined to State""
    Guardian 1 First Name No, but preferred
    Guardian 1 Last Name No, but preferred
    Guardian 2 First Name No, but preferred
    Guardian 2 Last Name No, but preferred
    California Partnership Academy ID Yes, if student enrolled in high school program
    Gate Downloaded Centrally, verify from MiSIS report
    Migrant Downloaded Centrally, verify from MiSIS report
    Migrant Student ID Downloaded Centrally, verify from MiSIS report
    Special Education Downloaded Centrally, verify from MiSIS report
    Primary Disability Code Downloaded Centrally, verify from MiSIS report
    504 Accommodation Plan Yes, if student has accommodation plan
    Opportunity Program Yes, if student enrolled in high school program
    NCLB Title I Part A Basic Targeted Yes, if school does not have school-wide program status
    Pregnant or Parenting Programs (CPA) Yes, if student enrolled in high school program
    CAHSEE Intensive Instruction Yes, if student enrolled in high school program
    Free Meal Program Downloaded Centrally, verify from MiSIS report
    Reduced-Price Meal Program Downloaded Centrally, verify from MiSIS report
    Transitional Kindergarten N/A - Reflected in student's reported grade level
    Homeless Dwelling Type Code Yes, if student identified as homeless
    Unaccompanied Youth Indicator Yes, if student identified as unaccompanied
    Runaway Youth Indicator Yes, if student identified as runaway homeless
    Student Foster Identifier Downloaded Centrally
    English Language Acquisition Status Code Downloaded Centrally, verify from MiSIS report
    English Language Acquisition Status Start Date Downloaded Centrally, verify from MiSIS report
    Primary Language Code Yes