Many school sponsored, PTA, Booster co-sponsored fundraisers happen every year.  District property may also be used by permit or short-term leases.  The safety and protection of the District Students, Personnel, Licensee's, public and District Property during these events is the goal.  All Non-District entities accessing District property need to comply with the District's insurance requirements.

 

 

 

 

 

• General Insurance Requirements
• Parking/Valet Parking
• Inflatables & Equipment Vendors
• School Carnivals, Fairs and Food Vendors
• Health Fairs/Medical Professionals
• Athletics
• Boating
• Fireworks
• Concerts
• Film 
• Flea/Farmers/Night Markets

 

The above guidelines and requirements are not exhaustive of all possible scenarios but are representative of what is commonly reviewed.  There will be some events that may require different coverages and limits.

 

Please note that Carnivals, Fairs, Food, Inflatables and Equipment Vendors have additional requisites and may need additional review and approval from the Office of Environmental Health and Safety (OEHS).  Please refer to the OEHS Fairs and Carnival checklist.

 

For Beautification Projects please refer to BUL-5761.0 and include with your submission the Project Approval Tracking Sheet.

 

The review timeline depends on the event, OEHS review, completeness of the submitted information, and how quickly the vendor can respond to any inquiries or changes required by the review.  To help speed up the review, make sure to submit the following:

• Itinerary
• Vendor LIst - Scope of Work or Activity
  
• Vendor Certificate of Insurance

 

OFF-SITE SCHOOL SPONSORED EVENTS

Off-Site School-Sponsored Events with vendors need to submit

Request For Approval of Off-Site Special Event. 

 

WAIVERS

• Applicants without Commercial Automobile may request and sign a waiver; however, the "Hired and Non-Owned Auto" coverage is still required with the waiver for compliance.  The coverage may be endorsed to the existing Commercial General Liability policy.
• Applicants exempt from Worker's Compensation may request and sign a waiver for compliance.

SECURING COVERAGE (AVAILABLE ONLY FOR LICENSEE'S)

Should you need help securing short-term insurance coverage the District provides access to insurance through its approved insurance broker, Alliant Insurance.  Please fill out the application and follow the instructions: Insurance Application For Special Event Coverage - Non-LAUSD Entity.

 

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IMPORTANT LINKS:

• Procedures for Third Party Use of School Facilities: BUL-6894.1
• Procedures for Modifications and Additions to District Property Funded by or Performed by a Third Parth: BUL-5761.0
• OEHS Fairs and Carnival checklist
• Project Approval Tracking Sheet
• Insurance Application For Special Event Coverage - Non-LAUSD Entity
• Request For Approval of Off-Site Special Event
• General Insurance Requirements
• Request for Facilities Use Form
• Parking/Valet Parking
• Inflatables & Equipment Vendors
• School Carnivals, Fairs and Food Vendors
• Health Fairs/Medical Professionals
• Athletics/Sports
• Aquatics/Swimming
• Boating
• Fireworks
• Concerts
• Film

 

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