Frequently Asked Questions
I have questions about my Purchase Order and Goods Receipt, who should I contact?
Please contact your respective LRP Shopping Cart Support Center (LRP SCSC) https://achieve.lausd.net/Page/3553.
Local District - North East
Phone: (562) 654-9476
Local District - North West
Phone: (562) 654-9449
Local District - East
Phone: (562) 654-9467
Local District - South
Phone: (562) 654-9472
Local District - West
Phone: (562) 654-9444
Local District - Central
Phone: (562) 654-9430
All other schools and offices
Phone: (562) 654-9009
Why do I have to include sales tax on the Purchase Order when the vendor is not charging tax?
The District is not tax-exempt. We are required by law to pay the applicable sales tax. If the item you purchased is taxable and the vendor does not charge sales tax, then the District is obligated to pay the applicable sales tax to the California State Board of Equalization. Please refer to the California City and County Sales and Tax Rates for the applicable tax rate for your current location at http://www.boe.ca.gov.
How do I CLOSE my Imprest Fund account?
You will need to submit your final claim, if any, and a check payable to LAUSD for the remaining balance. The total final claim amount and check amount should equal to your total Imprest fund amount. Also include your most recent bank reconciliation report and Imprest Fund reconciliation. No check will be issued for final claim. For more information, please refer to Imprest Fund Closing Policy (REF-1792.1).
How do I find out what the current mileage reimbursement rate is?
All District employees who use their personal vehicle for District business shall be reimbursed at the Internal Revenue Service established standard business rate. Please visit http://www.irs.gov/ for the latest rate.
How do I get reimbursement for my travel expenses?
School-based travelers must submit the approved Form 10.12.1 with the approved Travel Expense Claim Form by scanning and emailing to Accounts Payable, Travel Desk, email@example.com. NO FAXES and NO HARD COPIES VIA SCHOOL MAIL. Email subject heading should be as follows: Travel, Trip Number (TR), Employee Number (EN) (Example: Travel, TR0123456789, EN 987654). Accounts Payable will review, approve, and settle the claim to Payroll for reimbursement in the next regular, scheduled payroll run. Reimbursements will be sent to the traveler's address on record via payroll with paycheck or direct deposit.
Central Office travelers must submit Travel Expense Claim Form with the supporting documents to the Site Travel Specialist to be scanned and attached into TMM. Accounts Payable will review, approve, and settle the claim to Payroll for reimbursement in the next regular, scheduled payroll run. Reimbursements will be sent to the traveler's address on record via payroll with paycheck or direct deposit.
Can you cancel the accrual and put the money back into our account so I can use it?
No. Accruals are set up only for expenditures that are actually incurred and therefore not expected to be used for something other than what are intended for. Using accruals to save funds from non-carryover account with the intention of using them in the new fiscal year is a violation of District Policy. Accruals automatically closed at the end of the calendar year (12/31/####).
How can I become a District vendor?
Please visit the Vendors/Contractors Resources page for more information.
What qualifies as an acceptable invoice?
An acceptable invoice shows itemization of goods/services being purchased, purchase order, vendor name, invoice date, invoice number, and address for which to remit payment. More information available at Vendor Invoice Management - Vendors.
Where do I submit my invoice?
All invoices must be in PDF format and submitted to the centralized Accounts Payable email address: firstname.lastname@example.org.
How can I get my payments faster?
Accounts Payable offers ACH/EFT payment to District vendors. Electronic Funds Transfer (EFT) ensures that payment reaches businesses in a timely manner and eliminates the possibility of a check being lost or delayed in the mail.
What are the advantages of ACH/EFT payment?
- Direct payment ensures that payment reaches the contractor in a timely manner.
- Direct payment eliminates the possibility of a warrant payment being lost or delayed in the mail.
- Remittance advice will be mailed to contractor 2-3 days after transfer of funds to contractor's account.
- Once enrolled, all invoice payments will be paid via ACH/EFT.
- Reduced paper waste
How do I apply for ACH/EFT payment?
The Electronic Fund Transfer (EFT) Payment Enrollment Form is available online at Accounts Payable website under Forms and Publications. Download, complete, sign, and submit the form with a voided check (or bank letter) to Accounts.Payable@lausd.net.
What is the processing time for an EFT payment application?
The ACH/EFT application process takes about 2-3 weeks to complete from submittal to final confirmation. While the District is working on your application, you will continue to receive check payment(s). Once completed, all payments will be paid electronically from date of final confirmation.