Dr. Kathy Hayes
email@example.com S. Beaudry Ave 16th Floor
Los Angeles CA 90017
Phone: (213) 241-4100
Fax: (213) 241-8462
Strategic Data and Evaluation BranchFor questions relating to CERRor proposals, please contact:Carolin AlexanderSenior Office TechnicianStrategic Data and Evaluation Branch333 S. Beaudry Ave 16th Floor
Los Angeles CA 90017Phone: (213) 241-4100Strategic Data and Evaluation Branch
Frequently Asked Questions
Who needs to submit proposals for review by this committee?Anyone wishing to conduct research involving LAUSD resources (human, information, or otherwise) for which the purpose is primarily external. This includes but is not limited to students, academicians, research firms, non-profit or government agencies wishing to collect data for a purpose that is not part of regular district business. Those hired by LAUSD to research internal programs or the effectiveness of contractors with LAUSD are considered to be conducting internal research and do not need to seek the approval of this committee. Anyone in doubt about the nature of his specific case should submit an inquiry to the committee chair before submitting a proposal.
For how long is CERR approval valid?
Should your study be approved by our committee, you will be given a formal letter of approval signed by our committee chair. This approval is valid until a year following the date of the approval letter. It is your responsibility to make sure an IRB approval is current and that CERR has a copy on file.
What if I am proposing to do a study that takes longer than a year?You may propose a multi-year study. Independent of how long your study takes to complete, you will be asked to submit an annual update. This update would consist of a summary of findings if the study is at completion or a request for an extension should the study need to continue beyond one year. So long as no substantive changes are made to the original proposal for a multi-year study, approval may be renewed via the annual update without the need for a revised proposal to be submitted each year.
Do I have to wait until my institutional review board (IRB) has completed its review before submitting to this committee?No. Although we rely heavily on the opinions of IRBs to ensure that researchers are adhering to human subjects protection guidelines, we are willing to review proposals while they are under review by an IRB in order to save time. However, the IRB review must be completed and a copy of the approval submitted to us before an approved study may move forward with data collection. (NOTE: some IRBs require an approval letter from us before they will grant their own approval. It is perfectly legitimate to submit both at once, submit a copy of your application to us, and if approved, submit a copy of your approval letter from us to the IRB so they can complete their review.)
Is the process any different for me if I happen to be an LAUSD employee?
No. You must go through the proposal process if you wish to conduct research for purposes that fall outside your normal job duties. In fact, because of the potentially conflicting roles played in such a scenario, the researcher should take great care to conduct all business related to the external project as someone external to the district in order to avoid the appearance of a conflict of interest (for example, a principal of a school who is conducting research for an Ed.D. thesis should not solicit participation from teachers or students at that school, using his or her title as principal, as it may compromise the extent to which individuals feel they are volunteering to participate and could even create the image that he or she is using human resources accessible to a principal for personal use). When questions arise as to whether a district employee is potentially crossing ethical lines, it would be a good idea to consult the chair of this committee or the district's Ethics Office.
I already have access to student data as a LAUSD employee. Can I extract the data myself?
No. Employees of the District often need access to sensitive information to carry out their jobs, however this access does not grant them permission to use that data for reasons other than the specific purposes for which they were granted access. Schools and school staff are generally not considered "owners" of data for purposes of determining the appropriateness of its release. A data owner is the administrator, director or supervisor of the branch or division that collects and/or uses the data on behalf of the entire District. Student information falls under the purview of the Executive Director of the Office of Data and Accountability and all data requests must be directed to this office. For further information, please refer to the Information Protection Policy Bulletin 1077.1. It may be accessed through the following link:
What do you mean by “benefits to LAUSD”?
LAUSD must prioritize its goals on student learning and achievement. All district business must be aligned with the LAUSD mission and vision. External researchers must demonstrate that their study contributes to achieving the district’s goals and does not only fulfill goals that are external to the district.
What are reasons why a proposal would be rejected?
There are three general reasons why a proposal would be rejected: 1) lack of relevance 2) lack of quality, or 3) intense burden on district resources. A study is deemed to be lacking relevance if the variables are not directly related to the mission of LAUSD. For example, a researcher interested in the political affiliations of public school teachers might find LAUSD to be a convenient laboratory for his work but could probably not argue that the findings would be of use to the district. Thus use of LAUSD teachers as a resource is not justified. A study is deemed to be lacking quality if an adequate level of scientific rigor is not demonstrated. Our office is comprised of professional researchers who observe professional standards for their work. The work of external researchers must be held to the same standards as use for our own work. If some elements are missing or unclear in the proposal, the researcher will normally be invited to resubmit with changes. In some cases, reviewers may deem that a minimum level of technical proficiency was not demonstrated (e.g., basic terms are used incorrectly, or the quality of writing is below professional standards), in which case the proposal would be rejected. Proposals might also be rejected if reviewers determine that the study would place a greater strain on resources than the district would be able to accommodate. This would be particularly relevant during times when the district's resources have been limited by budget cuts or other means.
How many proposals may I submit during an application period?
Each Principal Investigator may submit one proposal per application window. See the above section on application periods for the current year to determine the next time you may submit.
If my proposal is not accepted, will I be told the reasons why?Yes. Our committee is interested in supporting any high quality research that could potentially benefit LAUSD. When proposals are not accepted, in many cases, we will provide an itemized list of recommended changes and invite the researcher to resubmit the proposal within 30 working days. Proposals are only rejected without the invitation to resubmit if the reviewers determine that, even with changes, the work is not likely to yield benefits to the district.
How long does the approval process take?
Although the process generally takes about 30 working days, it can vary depending on the volume of proposals we receive during an application period. You will be notified of the committee's decision within 30 working days of submission. If you do not hear from us in a timely manner, please feel free to contact CERR at 213-241-4100.
Does approval by CERR guarantee I will be able to get access to schools and/or the data I need from LAUSD?
No. Approval from this committee merely means that your proposal is methodologically sound and that it is likely to yield benefits to the district that outweigh any cost in resources. It does not require schools or offices to allow you access to their resources, nor does it negate the rights of subjects to decline participation. It might be helpful to think of this approval process as the first phase in a multiphase process.In the case of an archival data request, it will be necessary to submit a Data Use Agreement (DUA). Once approved and signed by the Director of Data Privacy, Analysis, and Reporting Branch, you will be given the link to make the specific data request.
I am on a tight schedule. To save time may I contact people in the district to solicit their participation in my research while the proposal is undergoing review?
No. Applicants may not contact any district personnel, schools, students, or their families without having a formal letter of approval from this committee.