VENDOR COVID-19 VACCINATION REQUIREMENT
FREQUENTLY ASKED QUESTIONS
- Will Los Angeles Unified School District require Vendors to be vaccinated?
Yes. As part of the efforts of the Los Angeles Unified School District (District) to provide the safest possible environment in which to learn and work, all District employees, partners, contractors, co-located charter school employees, and other adults who provide services on District property, or directly to District students, will be mandated to be fully vaccinated against COVID-19 no later than November 15, 2021, or no later than September 30, 2021, for those vendor staff who provide healthcare services to District staff or students, as a condition of continued employment/service. The District’s mandate applies to all District vendors.
- What authority does District have to impose a vaccination requirement for Vendors?
All District vendors are required to comply with the Los Angeles Unified School District Contractor Code of Conduct, which states: “Health and Safety – Vendors shall provide a safe and healthy work environment and fully comply with all applicable safety and health laws, regulations, and practices.”
- What does “fully-vaccinated” mean?
“Fully-vaccinated” refers to an individual who has received the first and second doses of the Moderna or Pfizer vaccine (or, in the case of Johnson & Johnson, the single required dose) and has completed the two-week period that follows to ensure maximum immunity.
- What proof of vaccination documentation will District accept from Vendors?
Vendors (including, but not limited to construction contractors) must access their account through the Supplier Portal to read the statement and check the box confirming, under penalty of perjury, their compliance with the COVID-19 vaccination requirement. A list of vendors that have confirmed their compliance will be available to District representatives via the LAUSD Procurement website. Please note, it is highly recommended that any individual representing a vendor who visits District property be prepared to show acceptable proof of vaccination, upon request.
- What if my company/organization already submitted the "Vendor Vaccination Compliance Certification Form”?
All vendors that previously submitted the Vendor Vaccination Compliance form must still access their account through the Supplier Portal to read the statement and check the box confirming, under penalty of perjury, their compliance with the COVID-19 vaccination requirement.
- Will the District pay Vendors for the time it will take for them to have their employees vaccinated?
No. Any costs or time incurred to comply with the vaccination mandate shall not be passed on to the District.
- Can Vendors qualify for an exemption?
There are no exceptions for any vendors that provide services on District property, or directly to District students. Vendors are expected to comply with applicable laws in providing accommodations for their employees who may request an exemption; however, such individuals will not be allowed to access District property.
- Are my staff who provide services virtually (i.e., online) still required to be vaccinated?
No. The vaccination requirement applies only to individuals who provide services in-person on District property, or might otherwise come in physical contact with District students and/or staff.
- Will the District be offering vaccinations for its Vendors?
Please visit www.vaccines.gov for a comprehensive list of vaccination locations.
- Whom do I contact if I have questions?
Please contact your contract sponsor. The contract sponsor is the school or office that initiated issuance of a contract to your organization or through which you provide, or your company provides, services to the District.
- If my employees work on a construction site and will have no contact with students or staff, do they have to be vaccinated?
Yes. The District’s mandate applies to all District construction contractors (including all tiers of subcontractors) working on District property. All individuals working for a construction contractor who access or work on District property are required to be fully vaccinated by November 15, 2021. There are no exceptions. Construction contractors are expected to comply with applicable laws in providing accommodations for their workers who may request an exemption; however, such individuals will not be allowed to access District property.
- What should I do if my company/organization is not currently working on a District site but will be in the near future?
Any individual representing a vendor who will provide services on District property, or directly to District students, must be fully vaccinated prior to accessing District property or providing such services. Additionally, the vendor must certify its compliance with the vaccination requirement through the Supplier Portal prior to accessing District property or providing services.
- How do I access my vendor account through the Supplier Portal?
If you know your Supplier Portal User name (starts with a “9”) and Password, you may click the link below to access your vendor account. Then select the “Company Data” tab at the top left of the screen.
Supplier Portal Log-in https://vendors.lausd.net/irj/portal
If you do not know your User name and Password, please contact the Vendor Services Unit for assistance at firstname.lastname@example.org. Be sure to include your 10-digit vendor number in the subject line – and ask for assistance with your “Vendor Portal access.”
NOTE: SUPPLIER PORTAL is ONLY compatible with Internet Explorer 11(PC) or Firefox (Mac or PC)