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    THE PILOT SCHOOL ACCOUNTABILITY SYSTEM

     

    All Pilot Schools will participate in an accountability process that involves the following:

     

    1.    School Review.  Annually, each Pilot School will undertake a process of self-assessment that will consist of: 

    ·         School self-reflection on their school plan implementation and goals

    ·         Classroom observations by a team of stakeholders (may also conduct focus group interviews with parents, teachers, and students) followed by a debrief to build commendations and recommendations, as well as any changes to goals and implementation strategy that should take place.

           

    This process of self-reflection, observations and focus groups are guided by the Instructional Rounds model.  Pilot Schools submit a report to the Office of School Design Options documenting their findings and identifying goals.  Pilot Schools that went through the Public School Choice process conduct the same annual self-assessment process except the PSC School Review Report template is used.
     
          Pilot schools that are undertaking any of the following activities do not need to complete the self-review:

     

    • Pilot School Quality Review
    • WASC
    • Public School Choice Renewal
    • Linked Learning Pathway Quality Review

     

     Timeline for completing the self-review:

     

    • Complete the self-review activities before April 27, 2018
    • Submit the final review report, including any implementation plan, within 2 weeks of completing the review activities
    • All report and documents are submitted to the Office of School Design Options (e-mail to christina.esguerra@lausd.net

     

        

    2.    Pilot School Quality Review (PSQR).  All pilot schools are required to engage in a Pilot School Quality review after the first three years of operation (depending on school performance), and then every five years thereafter.  (In order to have three full years of data available, schools are actually reviewed in their fourth year of operation.  For Pilot high schools, the PSQR will not be conducted in the same year as a WASC accreditation review or a Linked Learning Review, if applicable; in these cases, the PSQR will be delayed one year.  (Pilot High Schools, however, may opt to use the PSQR process as a mock WASC).   A PSQR Team reviews the school’s data, WASC report (if a high school), and conducts a site visit.  For more information regarding the review process, please read the PSQR Process & Protocol document below.  

          The PSQR Team composition is as follows:

    ·         LD Director (Team Leader)

    ·         Pilot Schools Steering Committee Member(s)

    ·         Additional Local District or Central Office Support Staff as needed

     

    PSQR REVIEW PHASES

                           I. Pre-visit Planning

    Gather data / review applicable plans /identify areas of concern / coordinate visit schedule with school and develop agenda

         I        II. On-site Review

    classroom observations / focus group interviews / PSQR Team debriefs

       II        III. Report Writing

    PSQR Team takes all notes and other key evidence and develops a draft report.  Team reconvenes to rate the school based on the Pilot rubric.

     

    TIMELINE FOR REVIEW

    November - December 2017

    ·         Notification to schools are sent out

    ·         PSQR Team begins initial meeting to look at data and documents gathered

    ·         LD Director coordinates site visit schedule with school principal and any additional documents required by the PSQR Team; nail down a date as much possible

    ·         Finalize additional PSQR Team members, if needed

    January – February 2018

    ·         Site visits are conducted

    ·         Write draft report within 1-2 weeks after the PSQR visit

    ·         Provide draft report to school leader for general feedback

    February - March 2018

    PSQR Team finalizes all Pilot School Quality Review Reports with final ratings

    April 2018

    Pilot School Quality Review Reports are presented to the Pilot Schools Steering Committee (PSSC); PSSC makes renewal recommendations 

    May 2018

    Present PSSC Recommendations and Review Reports to the Superintendent

    June 2018

    Final Pilot Renewal Recommendations are communicated to schools

     

     
     
    The PSSC may give one of the following recommendations based on the review findings:
    • 5-year approval:  school continues to be monitored by the LD Director, conducts annual self-review, and the LD Director submits a yearly progress report to the PSSC
      • Upon request by either LD Director or school, support may include one or more of the following:
        • Site visit
        • Participation of other District personnel upon request by the LD Director and/or school
        • Support from PSSC and/or the Local Options Oversight Committee (LOOC)
      • Upon request by either LD Instructional Director or school, a visit may be arranged to showcase innovative use of autonomy(ies)
    • 3-year approval with conditions to be met by certain dates
      • Annual progress on all metrics found to be deficient
      • Clear goals with action plans and data that documents improved teaching and learning
      • Annual review and monitoring by the LD Director with progress updates to the PSSC
    • 1-year conditional approval with probationary status and the need for a clear Intervention Plan due to the PSSC within 30 days
      • Intervention Plan will be monitored quarterly with a mid-year report to the PSSC from the Principal and LD Director
      • School to receive training and support from a successful, comparable local Pilot School practitioner
      • Allow release of teachers to visit other successful classroom instruction (funding permitting)
      • The LD Director to provide ongoing coaching support for the administrator and leadership team in the areas indicated as needing improvement
      • Re-evaluation of approval at a pre-determined deadline and when relevant data is available
     
     
     
    Instructional Rounds Training Materials and Literature:
     
     Pilot School Self-Review Materials: