• About the Transition Focus

    In support of LAUSD’s Strategic Plan, the Information Technology Division is committed to providing a quicker and easier way to access student, school, and district data, maximizing the District’s ability to reach our objectives and achieve success.

    In the 2016-2017 school year, we introduced MiSiS Ad Hoc Reporting and Dashboards, a web-based reporting application that provides school-site, local district, and central office administrators with subject-specific dashboards, canned reports, and an ad hoc reporting capability using student and school data from MiSiS only.

    Available soon, Focus is a new web-based reporting application that strengthens LAUSD’s reporting capability by integrating major systems used in the District. In addition to MiSiS, Focus will consist of data from other systems used by LAUSD employees, like Welligent, Cafeteria Management System (CMS), and Adult Ed. During the 2017-2018 school year, new data and dashboards will be released periodically. 

    Like MiSiS Ad Hoc Reporting and Dashboards, Focus consists of subject-specific dashboards, canned reports, and an ad hoc reporting capability. However, Focus will also provide a new user experience, with an updated look and feel, as well as improved dashboard and report functionality. 

    See the most common Frequently Asked Questions below, or go to the FAQs page for more information.  

Frequently Asked Questions

Implementing the new ad hoc reporting tool will improve the experience of generating reports using data found in MiSiS. Some of the major benefits include:

  • Flexibility – Provides more flexibility in ad hoc reporting at LAUSD, now allowing users to create reports at the local district and LAUSD levels if they have access to that data.
  • Self-Service Approach – Eliminates the need to request new reports to be created by IT – users can create and personalize their own reports.
  • Dashboards – Provides dashboards for various types of users (administrators, central office staff, school officials, etc.) consisting of the information those users need to have to succeed.
  • Historical Data – After integrating with MyData, will provide the ability to produce reports on historical student data, so users can look at information on a student’s previous enrollment and course history.
  • Up-to-Date Data – Data will be updated nightly; some data, such as select attendance and scheduling data, will be available in real-time.

 

While both Focus and MiSiS Ad Hoc Reporting and Dashboards are reporting applications, the data included in each application is different. MiSiS Ad Hoc Reporting and Dashboards provides student data from MiSiS, whereas Focus will provide data from MiSiS as well as other applications used in LAUSD, like Welligent, Cafeteria Fiscal Management, etc.

In addition, Focus consists of an updated look and feel, meaning all existing dashboards in MiSiS Ad Hoc Reporting and Dashboards will be organized differently to improve the user experience. It also consists of new functionality in the available dashboards and reports; for example, being able to maximize a graph to full screen. 

COMING SOON. 

Each dashboard is owned by a LAUSD Division. The Division who owns the dashboard is available to answer questions about the content of the dashboard, such as:

  • This data does not look correct; is it accurate?
  • What is the definition of a specific term?
  • Which students are included in the population for this dashboard?

Refer to the end of the dashboard job aid for a list of available contacts in the related Division.

 

The MiSiS Help Desk is available to answer technical questions, such as:

  • How do I log in?
  • It looks like the dashboards are not displaying data from all my schools; how do I see all schools for which I am responsible?
  • I tried opening this dashboard, and it says access denied; can I access this dashboard?
  • I am receiving an error message when I try to create an analysis/report; how do I fix the error?

 

Focus includes job aids and videos that define the components of Focus and provide instruction on how to use the application’s features. To view job aids or videos within the application, go to the Job Aids and Videos section on the Welcome Page or any Subject Page (Note: job aids and videos on the Subject Pages pertain to the displayed Subject only).

 

The Basic Ad Hoc Reporting Class, an instructor-led training class, is available for registration in the Learning Zone. This class provides instruction on how to create and manage reports using Focus or MiSiS Ad Hoc Reporting and Dashboards, including how to perform basic calculations and create a basic pivot table.

 

In the future, the Advanced Ad Hoc Reporting Class will be available to provide instruction on more advanced reporting techniques. Check back later for more information.

 

  • What's New

    MiSiS Ad Hoc Reporting and Dashboards is updated with software fixes and/or enhancements every third Tuesday night. Browse the notes below to learn about all updates released since November 2016.

  • November 2, 2017

    Posted by MiSiS Ad Hoc Reporting and Dashboards on 11/2/2017

    Coming Soon: MiSiS Ad Hoc Reporting and Dashboards will transition to Focus – Focus is a new LAUSD integrated ad hoc reporting and dashboards application that will be available soon to current MiSiS Ad Hoc reporting and Dashboards users. Check the application website, http://achieve.lausd.net/focus for updated information.

     

    New Subject Area: IT Assets Subject Area – This subject area is now available, providing a weekly snapshot of data for all LAUSD IT assets tracked by the IT Asset Management (ITAM) team. This data can be used to create reports about the physical location and usage information of all IT assets. A subject area guide has been created and can be accessed on the MiSiS Ad Hoc Reporting job aids webpage (https://achieve.lausd.net/Page/11833).

     

    Mail Merge Reporting Module Now Available – The Mail Merge Reporting Module is now available. It can be used to create mail merge-ready report extracts that can be used in the Microsoft Word mail merge process. To access the reporting module, go to Dashboards in the navigational menu > Example Reports > Mail Merge Reporting Module. A job on how to use the reporting module to create mailing labels is available on the MiSiS Ad Hoc Reporting job aids webpage (https://achieve.lausd.net/Page/11833).

     

    New Local District Report: Secondary Spring Rollover – The Spring Master Schedule Rollover Report for Secondary Schools is now available, providing information on which schools have started rollover and/or are committed. To access the report, go to Dashboards in the navigational menu > Local District Reports > Local District Reports > Secondary Spring Rollover tab.

     

    New Job Aid: Subject Area Summary Guide – This job aid is now available to provide guidance on selecting the most appropriate subject area for a new ad hoc report. It can be accessed on the MiSiS Ad Hoc Reporting job aids webpage (https://achieve.lausd.net/Page/11833).

     

    New Job Aid: Use Report Templates – This job aid is now available to provide instructions on using the report templates, such as Daily Attendance and Secondary Marks. These can be accessed in the Catalog > Shared Folders > Library > Report Templates. The job aid is available on the MiSiS Ad Hoc Reporting job aids webpage (https://achieve.lausd.net/Page/11833).

     

    New Job Aid: Create a Report Displaying GPA and Marks Data – This job aid is now available to provide instructions on how to analyze GPA and marks data together. The job aid is available on the MiSiS Ad Hoc Reporting job aids webpage (https://achieve.lausd.net/Page/11833).

     

    Hierarchy Columns Now Available – Hierarchy columns are now available in all subject areas to create reports displaying student counts with the ability to drill down from a Local District to a Campus or School. The most common hierarchy column is the Currently Enrolled School Hierarchy – Local District column in the Current Enrolled School folder in most subject areas. A new job aid, Use Hierarchy Columns, is now available to provide instructions on using the hierarchy columns, which are available in most subject areas. Also, all subject area guides have been updated to include the available hierarchy columns. The job aids and guides are available on the MiSiS Ad Hoc Reporting job aids webpage (https://achieve.lausd.net/Page/11833).

     

    New Student Email Address Column – The Student Email Address column is now available in all subject areas. To navigate to it in the Columns pane, go to Student > Additional Information > Student Email Address. All subject area guides have been updated and can be accessed on the MiSiS Ad Hoc Reporting job aids webpage (https://achieve.lausd.net/Page/11833).

     

    New Campus Cost Center Code Column – The Campus Cost Center Code column is now available in all subject areas. To navigate to it in the Columns pane, go to Enrollment > Current Enrolled School > Campus Cost Center Code. All subject area guides have been updated and can be accessed on the MiSiS Ad Hoc Reporting job aids webpage (https://achieve.lausd.net/Page/11833).

     

    LTEL Classification Code Replacing LTEL Flag – The LTEL Flag has been replaced with the LTEL Classification Code. This can be found in the Student Detail Subject Area by navigating to Programs > English Learner > LTEL Classification Code. Users who created their own reports using the LTEL Flag column should update their criteria and use the LTEL Classification Code column instead in order for the reports to continue to work. The Student Detail Subject Area Guide has been updated and can be accessed on the MiSiS Ad Hoc Reporting job aids webpage (https://achieve.lausd.net/Page/11833).

     

    New School Cost Center Code Column in Student Testing Subject Area – The School Cost Center Code column is now available in the Student Testing Subject Area. To navigate to it in the Columns pane, go to Enrollment > Current Enrolled School > School Cost Center Code. The Student Testing Subject Area Guide has been updated and can be accessed on the MiSiS Ad Hoc Reporting job aids webpage (https://achieve.lausd.net/Page/11833).

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  • October 11, 2017

    Posted by MiSiS Ad Hoc Reporting and Dashboards on 10/11/2017

    New WASC (Western Association of Schools and Colleges) Subject Area – This subject area is now available, providing data regarding schools with WASC accreditation. It includes school, campus, local district, and board district attributes, as well as Staff Information, Geo Location Data, and WASC Information, such as the Category and Visit information. A subject area guide has been created, and can be accessed on the MiSiS Ad Hoc Reporting job aids webpage (https://achieve.lausd.net/Page/11833).

    New Student Homeless Information Subject Area – This subject area is now available, providing data regarding students who are recorded as homeless in MiSiS. It includes student demographics, enrollment, attendance, programs, GPA, test scores, graduation, and marks data, as well as data regarding homeless attributes. A subject area guide has been created, and can be accessed on the MiSiS Ad Hoc Reporting job aids webpage (https://achieve.lausd.net/Page/11833).

    Updates to Class Size Local District Report – Three new columns have been added to the Class Size Local District Report: Norm Category, Instructional Director Name, and Course Grade Span. To access the report, go to Dashboards in the navigational menu > Local District Reports > Local District Reports > Class Size tab.

    New Local District Report: Secondary Grade Submissions – This report is now available, displaying the count of teachers who have submitted grades for schools and districts. It can be accessed by clicking Dashboards in the navigational menu > Local District Reports > Local District Reports > Secondary Grade Submissions. 

    New LCFF (Local Control Funding Formula) Code Subfolder Added to Student Detail Subject Area – The LCFF Code subfolder has been added to the Student Detail Subject Area to create reports using the LCFF Code, LCFF Description, LCFF Start Date, and LCFF Source. The Student Detail Subject Area Guide has been updated, and can be access on the MiSiS Ad Hoc Reporting job aids webpage (https://achieve.lausd.net/Page/11833). 

    Updates to Age Column – The age column in the Birth subfolder has been updated to not round up. The Birth subfolder can be accessed in the Student folder in all Subject Areas.

    Updates to GPA, Attendance Band, and Other Rounding Columns - Some columns, such as GPA and Attendance Rate, have been updated to automatically include the standard number of decimal places.

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  • September 20, 2017

    Posted by MiSiS Ad Hoc Reporting and Dashboards on 9/20/2017

    Decommissioning MiSiS Explorer – MiSiS Explorer will be retired by the end of the 2017 calendar year (December 31st, 2017). MiSiS Ad Hoc Reporting provides all capabilities available in MiSiS Explorer. Current users of MiSiS Explorer are encouraged to take the MiSiS Ad Hoc Reporting Basic Training Class, available for registration in the Learning Zone at http://achieve.lausd.net/Page/11879.

    Graduation Progress Tiers Updated – The tiers included in MiSiS Ad Hoc Reporting have been updated to accurately reflect the tiers listed in MiSiS. Two folders in the Student Graduation Progress Subject Area have been renamed: the previous A-G Requirements sub-folder is now labeled LAUSD A-G Requirements, and the previous LAUSD Requirements sub-folder is now LAUSD Additional Requirements.

    Instructional Director Added to Local District Reports – A filter and column for Instructional Director has been added to the Local District Reports. To access these reports, click Dashboards in the navigational menu > expand Local District Reports > click Local District Reports.

    RFEP Count Updated to 2017-2018 School Year – On the English Learner Dashboard, the count of RFEP students has been updated to reflect 2017-2018 students.

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