MiSiS Announcements:

Release Notes

Starting with the next release, release notes will no longer be sent via email.  The release notes will continue to be posted on the MiSiS website (http://achieve.lausd.net/misis) under the What’s New section.  The next releases are planned for October 30^th, November 27^th, and December 18^th.

Parent Portal Four-Digit Personal Identification Number (PIN)

In an effort to improve security and simplify the process of linking a student to a parent’s Parent Portal account, the Information Technology Division (ITD) and the Office of Parent and Community Services (PCS) have created a four-digit Personal Identification Number (PIN).  The four-digit PIN will replace the student’s first and last name during the linking process.  Parents will continue to use the child’s LAUSD student identification number and birth date to enroll in the Parent Portal.  The requirement for a four-digit PIN was implemented on Monday, October 1, 2018.  A letter was sent to the assigned legal guardian identified in MiSiS the week of October 1, 2018 with the child’s four-digit PIN via US mail.  The school’s address will be used as the return address.  Since the letters contain the PIN code, any returned letters must be given directly to the legal guardian.  Click on the following link to view a draft of the letter: http://bit.ly/ParentPortalPINSampleLetter

 Please note the following:

• A parent’s PIN code is available to the schools in the MiSiS Focus Dashboard and Reporting System and the Parent Portal Employee Login.  This PIN code should only be provided to the assigned legal guardian identified in MiSiS.
• Parents who previously linked their students to the Parent Portal must use the PIN to verify their accounts.  They will have 30 days from October 1, 2018 to verify their account before ITD disables features from their accounts.
• The PIN is a one-time use only.  If a PIN reset is required, a principal or designee must use the Parent Portal Employee Login screen to reset the PIN.

New Job Aid section for Parent Portal

Documentation to support the implementation of the PIN are available at https://achieve.lausd.net/Page/10471

Procedures for Student Photos

As schools are starting to hold their Picture Day, Principals are encouraged to visit the LAUSD Photo Portal (https://photoportal.lausd.net) to manage their student photos.  Student photos that are uploaded to the Portal by the school or the authorized photo vendor will appear in MiSiS within 24-48 hours.  Several job aids are available, as well as a checklist, to help schools manage their photos.  Please visit https://achieve.lausd.net/Page/11923 to view the checklist and student photo job aids.

The following items have been updated/fixed in MiSiS: 

Enrollment

• The Elementary Cum Record Label report has been changed to Student Cumulative Record Label.  The report may be run for elementary and secondary schools.
• The Withdrawal History Screen now includes the explanation of Withdrawal Codes and Reasons.
• The Enrollment Screen – Schools are now able to select Entry Code = PreK/TE when editing a PK or TE enrollment record.
• The following screens have been updated for Section 508 compliance:

o   Address History

o   Other Family Members

o   Military Family Members

o   Attendance Category

o   Enrollment History

o   Withdrawal History

• The School Experience Screen – Dates entered by schools for US Start Date and California Start Date will now display correctly.  The ODA CALPADS user role may now edit this screen.

 Attendance

• The Attendance Totals Report now displays the correct Teacher and classroom numbers.
• The Attendance At-A-Glance screen no longer includes tardies and “left early” for school bus reason codes.
• The following screens have a new design for compliance with Section 508:

o   Support > Support > Referrals

o   Student -> Letters -> Attendance Notifications

o   Attendance -> Attendance At-A-Glance

o   Student -> Attendance -> Uncleared Absences

 GATE

• The GATE Search Results in Excel format will now include Poverty Status and IEP Status.
• The Recommended and Not Recommended radio buttons on the GATE Referral Screen are now editable if the Parent Consent field = No.
• The Link to student grades on the GATE Referral Screen now connects to CCS grades for elementary students.

 Grades

• The ‘Manage Grades by Class – CCS’ link has been removed from the Admin menu.  Elementary School teachers and Office staff can now access the CCS grades screen when selecting ‘Manage Grade by Class’ link under the Admin menu.
• The ‘Grade CCS’ link has been removed from the Academics tab of the student profile screen.  Elementary School teachers and Office staff can now access the CCS grades screen when selecting the ‘Grades’ link from the Academics tab of the student profile screen.
• The Honor Roll Report now filters for the correct Group selected in the selection parameters.
• The Secondary Schools Cumulative Labels Report will now display the classes for withdrawn students, if grades were submitted for them.
• Issues with some students’ data were corrected which caused some teachers to receive errors when submitting grades.
• The ‘Manage Grades by Class’ screen has been updated with the following features:

1. When a Secondary School teacher is selected, the ‘Course-Section’ field in not applicable. The field is greyed out and user must click on ‘Search’ in order to display the teacher’s scheduled courses.
2. Elementary School teachers can now toggle to view courses from previous school years directly from the Class screen.
3. District users can now select any school in the district from the School drop down. The Local District parameter has been removed.

 Health Screening

• The CHDP Result field has been removed from the CHDP section of the Health Screening screen.  Schools may now enter a CHDP Date for students up to 18 months before the student will enter 1st grade.

 Homeless Students

• A homeless record has been created for every currently enrolled student who had an active Homeless record on the last day of school, in the 2017-18 school year.  Schools may run the Homeless Student Roster for a list of students experiencing homelessness.  As a reminder, schools must have a current Student Residency Questionnaire on file or verified by the Homeless Education Program.

 Student Support

• Operations Coordinators can now enter suspension appeals in the Suspension Screen.
• The Support > Support > Referrals screen has a new design for compliance with Section 508.

 Student Testing

• A new PFT screen is available to enter physical fitness testing data for students in grades 4-12.  Students in grades 5, 7, and 9 will be tested during the testing window per the timeline established by the Student Testing Branch.  To access the screen, teachers must apply for the “PE Teacher” role through oneAccess.  A job aid has been created and made available at https://achieve.lausd.net/Page/7019.

 Transcripts

• The Transcript Records that have been entered directly into the Transcript Details Screen can now be completely edited.

 The following items have been updated/fixed in MiSiS: 

 Enrollment

• Preferred Name now displays on the following reports: Meal Code Roster, Elementary Class Roster, and Emergency Roster Report.

 Scheduling 

• Schools will be able to add off-site sections

Attendance

• For secondary and continuation schools, the Attendance Referral Report now counts absences as full days when different absence reason codes are used.

• For secondary campuses with magnet schools, the Uncleared Absence Report, when generated at the preferred location, now includes teachers and students from the magnet school.
• At the continuation schools, the Attendance Referral Report, located under the student profile Attendance tab, now defaults to the enrollment status and the student selected.
• The Reason Code Help Link document has been updated.
• At the magnet schools, the Attendance At-A-Glance screen now displays all section attendance data.
• Students will no longer be eligible for Truancy letters 2 and 3 once their absences have been cleared. Review the Truancy Notification Dates and Policy for additional information.

 English Learner

• The following reports/screens have been updated to include Summative ELPAC test results: English Learner Rosters, Master Plan Roster and Label, EL Progress Profile, ELPAC Label (new report), English Language Proficiency Assessment Tab (previously labeled as the CELDT Assessment Tab), and the Student Profile Page will display the student’s Performance Level based on Summative ELPAC.
• Schools will be able to add an Initial Language Classification with corresponding date.

 Census Menu

• The following screens have a new design for compliance with Section 508:
• Census > Health Screening
• Census > Meal Code
• Census > Out of Home Care
• Census > Court Order
• Census > Bus Schedule
• Census > Exclusions
• Census > School Experience
• Census > American Indian
• Census > Migrant

 Grades

• The Grades by Class and Grades by Student screens will now display the new ELPAC Test scores and Performance Level for students, when applicable.
• The Cum Label Report will now display the Algebra Courses with correct credits for Middle School students.

 Linked Learning

• Linked Learning and CTE schools may now update Student Linked Learning records for multiple students using the Mass Linked Learning screen on the Advanced Search Action menu.

 Special Education

• The Scheduling Administrator user role has been granted access to the IEP Case Manager report.

 Student Support

• A new report, ‘Student Support Summary Report’, is now available. This report is very similar to the Social Adjustment Report and may be generated for a selected set of students. It lists all entries for Academic Intervention, Contact Log, Counseling Communication, Intervention, Referral, and SSPT Referrals.  The Student Support Summary Report also includes the corresponding school enrollment information.
• The Social Adjustment Report will now display the Academic Intervention details when this information has been entered for a student.
• The SSPT Referral has been will now allow entry of multiple intervention plans.
• The SSPT Referral Log Report now displays multiple Referral Reasons in one line, per student, per Referral.
• The SSPT Referral Form in-line report now displays the name of the teacher, as of the SSPT Referral Date.
• Due to confidentiality reasons, the Contact Log is limited to specific user roles, for students who are no longer enrolled in the District.  The same view access has been implemented to the Social Adjustment Report.

 Student Testing

• The PFT Student Information Report will generate accurate information.
• A new PFT Student Letter is available for students in grades 5, 7, and 9.

 Transcripts

• The Testing Information selection parameter, on the High School and Middle School Transcript Reports, now includes exams for selection that are relevant for reporting to Universities.
• The Add New Transcript Records screen will now allow authorized users to input Course Completion Dates for Summer Sessions.
• The Add New Transcript Records screen now allows experimental courses to be added to student records when authorized schools are selected.

• Two new columns, ‘Created By’ and ‘Created Date’, have been added to the Transcript Details screen, which will indicate whether records were posted by a staff member or the system.