Please see the notes below to help you use MiSiS in order to prepare for the start of the new school year.

MiSiS Announcements:

• The MiSiS team has developed some suggestions for the opening of the new school year.  Please be sure to review the Opening of the School Year 2018-2019 Checklist.
• The Office of Student Health and Human Services has released REF-6554.3 - 2018-2019 Opening Day Procedures, which details tasks schools should follow to ensure a successful start of the school year.

Access to MiSiS

ITD has developed and is implementing the oneAccess System for MiSiS. The goal of oneAccess is to simplify the tasks schools will need to take to process their access to student information systems.  Users will be provided default access based upon defined roles and locations as updated in the SAP Payroll/Personnel system.  In addition, the oneAccess System provides the ability for school users to request access online and track the status of these requests for nonstandard access requests, such as access to multiple locations or unique roles.  The system has been deployed since July 31^st for MiSiS.  Additional systems (e.g., FOCUS, Welligent, Schoology) will be added in Fall 2018.

The attached documents (oneAccess Approver User Guide and oneAccess Approver FAQ Guide) are provided as additional resources.  As a reminder, principals will have to approve some user requests to access student information.  Principals:  Please check the SPAM folder regularly to ensure oneAccess requests are not misdirected or left pending.  Please call the MiSiS Help Desk (213-241-5200, option 5) with any issues or questions.

MiSiS Announcements:

Opening of the School Year Checklist 2018-2019

The Opening Checklist has been posted here. Please review the document.

New Online Portal for Requesting MiSiS User Roles Now Available

oneAccess (https://oneaccess.lausd.net) is a new portal for requesting new or additional user roles in MiSiS and has replaced the legacy EZ Access Request System.  This new portal will be available to all District and non-District school-based employees.  Users will be able to track when their requests are submitted, manage their existing roles, and keep track of when their access is set to expire.

For more information on how to request and manage MiSiS user roles, click here to view the job aid.  A oneAccess for MiSiS User Guide is also available on the Apply for Access page on the MiSiS website.

School Front Office Training

The School Front Office Procedures classroom training for the MiSiS program is now available for registration in MyPLN (https://achieve.lausd.net/mypln).  This full day, hands-on course, is designed to provide employees who work in school offices with instruction on all procedures.  Topics include: Enrollment, Class Assignments, Submitting and Updating Attendance Records, Generating Various Reports, and Managing Summer School Records.   Office Manager access is required.

To locate MiSiS courses in MyPLN after login, enter keyword "TrainITD" in the Search field.  For questions regarding MiSiS training content, please email appsupport@lausd.net. 

Reminder

Please review the release notes for June 19, 2018 located in the <What’s New Section>.

The following items have been updated/fixed in MiSiS: 

Enrollment

• The Unaccompanied Minor selection has been removed from the Enrollment screen. 
• Under the No Show Process, No Show students will be withdrawn and coded with an L8- Whereabouts Unknown and reason code 81- No Show.  This change has been made to record accurate data of No Show students to CALPADS.
• On the Withdrawal Screen, two reason codes are no longer active: 49- Romero Open Enrollment and 46- Home School with Affidavit.
• The following Reason Codes have new descriptions:

• 31- Non LAUSD Adult School Diploma/HiSETProgram/ACCT
• 42- Non LAUSD Adult School Non-Diploma/Non-HiSET/ACCT
• E46- Affiliated Charter School
• 54- Independent or Non LAUSD Charter School

• The descriptions of the following Leave Codes have been updated:

• L3- California Public School Outside LAUSD
• L4- California Private School
• L5- School Outside California

Starting August 1, 2018, school administrators and designees can take advantage of the Demographic Dashboard located in FOCUS to determine the students enrolled at their school. .  This list will serve as a support tool for school schools by identifying new students coming into their school site and are subject to LAUSD Enrollment Procedures prior to their entry date. The NYE process will also serve as a support tool by having Pre-School and Kinder Student information populated in MiSiS, expediting the enrollment procedures and document verification.  In preparation for a successful beginning of the school year, school staff is highly encouraged to reach out to new families to inform them when they may visit the school and complete the enrollment process. The Division of Special Education Operations will be supporting schools by reaching out via robo-call to parents of incoming Pre-School and Kinder families in need of completing enrollment procedures and direct them to contact their school of attendance. Your support in facilitating the enrollment procedures prior to entry date is highly appreciated.

Scheduling

• A new rule to determine LTEL students has been implemented in the following reports and screens:

• Potential Conflict Matrix
• Student Missing Requests
• Student Request Scheduled
• Student Course Request Summary

• Counseling Planning Sheet
• Course Request
• Mass Request Editor

• The Sections Editor and Walk-In screens have been modified to prevent overlapping section enrollments for elementary students participating in Independent Study programs.
• To support concurrent college enrollment, new periods C1-C0 and 1C-5C are now available for all secondary schools.  For more information contact your local district counseling coordinator and refer to the job aid at https://achieve.lausd.net/Page/3467.

Attendance

• The teacher attendance taking screen will now display absent attendance transactions correctly.

Athletics

• For secondary students, the Athletics screen, the Certificate of Athletic Eligibility, the Ineligible Parent Letter, and the Athletic Eligibility List reports have been modified to comply with CIF-LA Section rules and regulations. 
• The Sports Physical Screening section, located on the Athletics screen, has been renamed as Overall Nurses Clearance.  This enhancement provides athletic directors with information on injuries, including concussion reporting.  This information is retrieved from Welligent and includes student’s physical exam and nurse visits.  The Overall Nurse’s Clearance counts toward Overall Athletic Eligibility.

English Learner

• The RFEP Monitoring Letter and Roster will reflect the most recent science grades issued during the corresponding grading periods.
• The nightly Reclassification Process, Letter, and Label have been updated to consider ELPAC test scores for reclassification.
• The Annual English Learner Letter has been modified to include ELPAC test scores when available.

GATE

• The GATE Referral screen fields has been reorganized and additional validation has been added to allow for easier data entry for schools.  The fields, to be completed by the school GATE Coordinator, are now grouped together. 

Grades

• The Secondary Schools Report Card has been updated such that tardies, with the reason of extracurricular, will no longer be included in the count.
• The Class Rank Report and the Secondary Schools Report Card have been updated such that users with a District Admin role, can now generate the reports for any local district, campus, or school, without having assignments at the selected locations.

Groups

• The Manage Groups dynamic criteria “DIBELS” will be available for elementary schools.  The screen has been modified to allow group enrollment for incoming students.

Linked Learning/CTE

• A new screen is now available for Linked Learning/CTE schools to enter students’ participation.

 NCLB and CTC

• The curriculum output, between the MiSiS Assignment Monitoring Report and the SARC Report, has been corrected.  The data on both reports is now in sync.

Student Testing

• The ELPAC Student Tracker screen has been updated to include Initial ELPAC students.
• The new ELPAC Coding Roster (previously named CELDT Coding Roster) will include ELPAC test scores when scores become available.

Student Support

• The Social Adjustment Report has been modified to include SSPT Interventions and includes Contact Logs, Counseling Communications, Academic Interventions, Interventions, Referrals and SSPT Referrals entries for students who are no longer enrolled.
• The Social Adjustment Report, located under the Reports menu, now includes a multi-select option for the student parameter.

 Transcripts

• The reported students’ Transcript Records have been corrected.