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  • School Closing Checklist

    Posted by The MiSiS Team at 6/15/2017

    2016-2017 End of School Year Checklist

    Updated June 15, 2017 – added checklist items for Certify and MiSiS Ad Hoc reporting. The previous version, posted on May 24, can be found here.

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  • MiSiS Updates - June 14, 2017

    Posted by MiSiS Team at 6/14/2017

    The following items have been updated/fixed in MiSiS: 

     

    Enrollment

    • Withdrawal Screen – Schools may now enter L7 Leave Reason and withdrawal combinations for students in grades 9-12:
    L7 93 CHSPE
    Grades 9-12
    L7 94 HiSet/GED
    Grades 9-12
    L7 90 Diploma
    Grade 10-12 if student meets Graduation Standards
    L7 97 Diploma Exemption from LAUSD Requirements
    Grade 10-12

     

     

     

     

     

     

    Scheduling

    • Scheduling Post-Commit Screens and Reports:
    • Walk-In Screen - The daily PIN will display only when a section is over-capacity; the EL column is now sortable.
    • Sections Editor Screen - The screen will not allow a course title when attendance has been taken in the selected section.
    • Students Without Schedules Report - The report will generate successfully for the 2017-2018 school year.
    • Section Attributes Report - The report will display an appropriate teacher degree code in the credential authorization column.
    • The Potential Course Deficiency Report (9-12) - The report will generate successfully when all grade levels are selected.
    • The Student Request Status Report - This new report can be used by the counselor or scheduling administrator to view courses that were scheduled, not scheduled, or scheduled but not requested, prior to committing the master schedule.  The same information is displayed in the Walk-In screen under the Automated Scheduler quadrant.
    • The Class Enrollment Sub-Report - The sub-report will now display students’ EL data in the appropriate EL column.

     

    Attendance

    • The SARB report is available to users in the Reports Tab.

     

    English Learner

    • When adding a Master Plan record for an English Learner student participating in a Dual, Maintenance, or Transitional Language program, the user will no longer be prompted to add a parent waiver.
    • The Parent Waiver section on the English Learner screen has been changed to a read-only screen, as Parent waivers will not be necessary as of the new school year.  Any changes or updates to existing information will need to be updated by Central Office.

     

    Grades

    • The Grades by Student screen will now display classes taken at Passport schools along with classes from the home school.

     

    Graduation Standards

    • The High School IGP Report will no longer display failed courses on the AP Exam in which students do not earn a score of 3 or better in “Courses Not Meeting Graduation Requirements.

     

    Manage Groups

    • Users will be able to only edit group membership for athletic groups; performance has been improved when creating groups.

     

    MiSiS Explorer

    • When creating a static group, the Advanced search pop-up will now display information correctly.

     

    Student Testing

    • The following bug fixes were applied to the SBA Label & Student Roster Report:
    • The report will now generate completely when ‘All Teachers’ are selected.
    • The report will no longer print the roster right underneath the labels.  
    • The report now prints with the grade levels in ascending order when selecting Page Break by Grade Level.
    • The report now marks students with the same first name in the same classroom with a ‘Y’ even if they are in different grade levels.
    • The test scores screen for SBAC will no longer display the subtests if there are no overall scores.

     

    Student Support

    • The Nonsense Word Fluency field now allows users to enter a value on the SSPT screen.
    • A new District SSPT user role has been added, which has access to the same reports as the District Admin role, except for Gradebook, Scheduler and State Reports.
    • The OT Exit-Cancellation Report now displays “city, state” correctly.
    • The SSPT Logo and Print Intervention Plan are aligned correctly.

     

    Summer Schools

    • The Room Finder report has been updated to accurately report students enrolled in Summer Term courses.  This report is available in Room Finder view (room number only) and List View (Course, Section, Teacher, and Room).  Please note - Room Finder currently does not include Middle School students in Summer Term.  This will be updated soon.

     

    Transcripts

    • The Transcript Report now allows credit to be awarded for first- time completed courses.

     

    MiSiS Ad Hoc Reporting and Dashboards

    • Decommissioning MiSiS Explorer – MiSiS Explorer will be retired by the end of the 2017 calendar year (December 31st, 2017). MiSiS Ad Hoc Reporting provides all capabilities available in MiSiS Explorer. Current users of MiSiS Explorer are encouraged to take the MiSiS Ad Hoc Reporting Basic Training Class, available for registration in the Learning Zone at http://achieve.lausd.net/Page/11879.
    • New Local District Report – Class Size– This report is now available for users to view selected course class sizes. To access the report, navigate to Dashboards in the navigational menu > Local District Reports > select the Class Size tab. 
    • New Local District Report – EL Service – This report is now available, displaying school sections where an EL student is enrolled and the section term has an attribute of EL Service. To access the report, navigate to Dashboards in the navigational menu > Local District Reports > select EL Service tab.
    • Updates to Summer School Monitoring Reports – The Summer School Monitoring Reports now include a parameter for program as well as a column to display the program to distinguish the various summer programs. To access the reports, navigate to Dashboards in the navigational menu > Summer School Reports.
    • New Enrollment History Subject Area – A new subject area is available to create reports using enrollment data from previous school years, as well as withdrawal data events for students. A subject area guide is available on the MiSiS Ad Hoc Reporting job aids webpage at http://achieve.lausd.net/Page/11833.
    • New Graduation Requirements Columns – The following columns are now available in the Student Detail and Student Graduation Progress Subject Areas to assist in identifying students eligible for graduation: Probation/Foster Eligibility Option Type Description, Probation/Foster Eligibility Option Type Code, Post- Secondary Plan, Homeless Eligibility Option Type Description, and Homeless Eligibility Option Type Code. These columns can be found in the Student Detail Subject Area > Graduation folder or the Student Graduation Subject Area > Graduation Requirement folder. The MiSiS Ad Hoc Reporting subject area guides have been updated at http://achieve.lausd.net/Page/11833.
    • New DIBELs Composite Performance Level Columns – These columns are now available in the Student Detail Subject Area to summarize a student’s performance on the DIBELs test. The columns include DIBELs Composite Performance Code, DIBELs Composite Performance Description, DIBELs Composite Performance Display Code, and DIBELs Composite Score. They can be found by navigating to the Student Detail Subject Area > Latest Test Scores folder > DIBELs Assessment subfolder. The MiSiS Ad Hoc Reporting subject area guides have been updated at http://achieve.lausd.net/Page/11833.
    • New Curriculum Type Code and Description Columns – These columns are now available within the Programs folder in all subject areas. These columns display the Curriculum Type of a Special Education Program. Options include “Alternate Curriculum,” “General Education with Modification,” etc. The columns can be found by navigating to the Programs folder > Special Education subfolder. The MiSiS Ad Hoc Reporting subject area guides have been updated at http://achieve.lausd.net/Page/11833.
    • AEA (American Evaluation Association) Ethnicity Prompt Now Available – On the Launch Pad and the Graduation Progress Dashboard, a new prompt has been added to the top of the page with which users can drill down to a specific AEA Ethnicity.
    • Updated Attendance Bands and Tiers – Calculations used in these columns have been updated to align with the District. These columns can be found in the Student Detail Subject Area > Attendance folder.

     

     

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  • Closing Tasks in MiSiS

    Posted by The MiSiS Team at 6/12/2017

    Below are some common Q/A for MiSiS tasks. Job aids are available at http://misis.lausd.net. Hold times may be longer than usual for the MiSiS help desk today. Using the job aids, which contain step by step directions, may prevent you from having to call in to open a ticket.

     

     

    Common Questions and Answers; Closing out the School Year in MiSiS

     

    Why am I getting an error message when attempting to edit a withdrawal record for a matriculating student?

    This is a known bug and a resolution is being worked on. It has been labeled as a high priority.

     

    Why aren’t students appearing when I search for them?

    Because the school year ended on 6/9, students are no longer considered enrolled at the site. Use the Advanced Search and select the check mark to include students no longer enrolled or change the date back to 6/9/2017.

     

    How do I create a retention record?

    Schools must enter retention warning records. There should be one record for “May be retained” during GP2 and a second record for “Will be retained” during GP3. Another option is to do a Grade Level change when the new school year begins.

     

    How do I create a student transfer record?

    If the student is returning to the same school next year according to the MiSiS record, but is actually going to another school, a transfer record can be entered. If student has matriculated to another school according to MiSiS, a transfer record cannot be entered. The new school will need to enroll the student for 17-18 school year or use auto-withdrawal on July 1. Refer to Entering a Transfer job aid for directions.

     

    How do I update attendance for a teacher that is no longer able to do so?

    Go to advance search > select the date the attendance needs to be submitted > search for the room number and period in the drop down menu. Click on search, check all the students, select manage attendance, and toggle the period(s) where you want to update attendance.

     

    How do I go back to mark attendance for a student in Independent Study?

    If a student was in independent study and attendance was never taken, and the students is no longer in the independent study section, the school will need to call the help desk to open a ticket for assistance. Once a student is no longer in a section for independent study, the system will not allow the user to submit and/or update attendance.

     

    How do I mark 12th grade students for the end of the year to show they are leaving or returning?

    Schools must enter either a leave reason code on the Mass Leave Reason Entry screen for all 12th grade students who will NOT be returning to an LAUSD school the next school year or a YEF on the Year-End Flag screen for students who will be returning.

     

    The Mass Leave Reason Entry Screen will be used for recording leave reasons for all 12th grade students who will not be returning to school the following school year. The screen is now available to all schools and can be accessed via the Admin drop down menu. Select the Mass Leave Reason Entry line under the Admin menu. The new screen will list only 12th grade students. The screen may be used to filter by specific groups (Grade, Grad Year, Grad. Eligibility, Special Education or Projected Leave Reason) or by individual student. The screen can be accessed by users with MiSiS roles of Office Manager, Principal, Scheduling Administrator, or Counselor. Refer to the MiSiS Job Aid for directions: Mass Leave Reason Entry.

     

    The Year-End Flags Screen will be used for Completers or Certificate of Completion students returning to school next school year as well as students who did not complete requirements and will be returning to school next year to continue to work toward completion of the requirements. Year-End Flags can be entered for students by group or individually by staff with the MiSiS role of Principal, Scheduling Administrator, Counselor, Counselor Plus, or Office Manager. This Year-End Flag Screen can be accessed in MiSiS through the Student Search Screen, searching then selecting the student and navigating to the Action drop down. This screen and functionality are currently available.

     

    Why am I getting “no data found” when I try to run a report for graduating seniors?

    When running any report for Graduating Seniors that has an ‘Enrollment Status’ parameter, user should select “All” or “Not Enrolled”. Since the default is “Currently Enrolled” the reports are coming back with “No Data” found because as of 6/9/17 students are no longer enrolled.

     

    How do I create new classes at an elementary school?

    For directions on how to create new classes, move students to new classes, close classes, and update rooms, please see the Elementary Rollover and Scheduling Process guide on the MiSiS website at http://achieve.lausd.net/Page/5659.

     

     

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